circular economy

 

 

 

 

 

JOIN THE CIRCLE WITH ERAMUS + PROGRAM

2018-3-PL01-KA205-061049

 

 

PROJECT OVERVIEW

The current linear models of the industry in the world are mostly coming to an end. The bad management of our sources in production are causing daily tons of waste, shortage of resources, etc. making irreparable damages to our Earth: climate change, etc.

 

To tackle this situation, there has been a slow transition from linear to circular models. The Circular Economy has begun to be introduced in the current economic and environmental policy of the European Commission, particularly through the EU Action Plan for the Circular Economy presented by the European Commission to the European Parliament in December 2015.

 

Some of the innumerable benefits circular economy will bring are:

  • Boost job creation
  • Foster inclusion
  • Tackle climate change
  • Foster entrepreneurship
  • Boost innovation and competitiveness 
  • Less waste generation
  • Cheaper production costs
  • Cheaper products
  • Responsible consumption, etc. 

 

The idea of circular economy in project management is increasing in relevance during the lasts and over the coming years. However, Most of people do not know yet what circular economy is and its importance. Circular Economy principles and the ways in which it may be incorporated in project management are not already well documented yet in academic literature. There still exist a gap between what is proposed in the theory and what is carried out in practice

 

Our strategic partnership composed by Medeina Foundation, Permacultura Cantabria and ASSO has decided to carry out the project “Join the CIRCLe with Erasmus + (CIRCL-E+)” to tackle this problem. We have identified in the most important project management methodologies, that none of them incorporates circular economy models. 

 

The main aim of the project is to empower youth workers and young people with tools for the creation of circular and sustainable projects as we are sure they are the key to accelerate this transition, as potential drivers for change. The objectives of the project are:

 

 

  • To transfer the best practices carried out in our countries and our organisations regarding circular economy
  • To develop new tools and methodologies for the creation of circular and sustainable projects
  • To empower youth workers and young people with new tools and methodologies for the creation of circular and sustainable projects

 

The main activities in our project are:

 

There will be 3 participatory visits, one in each country (Poland, Spain and Romania) where partners will transfer their best practices and tools related to entrepreneurship, sustainability and the 7 key elements of circular economy in which they are experts. During the participatory visits we will carry out study visits and round tables with important organisations to know what it has been done in these countries related to Circular Economy. 

 

The best practices acquired will be the basis for the creation of new tools and methodologies to empower our target groups (youth workers and young people) to develop sustainable projects fostering the transition of linear to circular models.

 

The new tools and methodologies will be documented, creating 3 intellectual outputs: Interactive book, didactic short films and E-learning platform. The 3 of them together will provide youth workers and young participants with:

 

-A practical approach to implementing circular economy and sustainable development goals (SDG´s) in any project or organisation.

-A simple way for transforming organisations towards circular economy.

-A roadmap for young entrepreneurs who wish to create innovative sustainable projects.

 

We will carry out 2 transnational meetings in Spain: 1 kick-off meeting and 1 evaluation meeting.

 

We will carry out a dissemination campaign looking forward to providing the project’s activities, intellectual outputs, results, etc. in regional, national, European and international levels, increasing the awareness in youth communities of the importance of implementing circular models in their projects for the preservation of our planet. 

 

A brief summary of the impact expected is:

 

The participants will have acquired new skills and tools in circular economy and will be able to create and manage sustainable projects. 

 

They will have increased their level of awareness about importance of circular economy for the preservation of our planet and will contribute to start new sustainable projects under this new model.

 

Circular Economy will be part of Medeina Foundation‘s, ASSO’s and Permacultura Cantabria’s cornerstones. They will be able to empower young people and youth workers with tools and methodologies for the creation of sustainable projects under this new model, becoming reference organisations in this field in their countries.

 

  1. Horizontal: Development of relevant and high-quality skills and competences

 

The members of this strategic partnership will carry out 1 participatory visit in Poland, Romania and Spain in which they will be able to transfer best practices carried out by each participating organisation regarding entrepreneurship, circular economy and sustainability. In addition, during these participatory visits, they will be able to visit other relevant organisations’ facilities and hold round tables in order to acquire additional best practices and learn the initiatives, activities, projects, etc. in these topics. The best practices will be the basis for creating new tools and methodologies that will empower young people and youth workers in the development of sustainable projects under circular economy models. 

 

The new tools and methodologies that will be created in this project will develop relevant and high-quality skills and competences on youth workers and young people. Circular Economy is a recent and innovative topic that has been included in the European Commission’s economic and environmental policy in the recent years (2015). The idea of circular economy in project management is increasing in relevance during the lasts and over the coming years. Circular Economy principles and the ways in which it may be incorporated in project management are not already well documented yet in academic literature. 

 

The new methodologies and tools that will be developed in CIRCL-E+ will offer the possibility to put into practice sustainability and circular economy for creating successful projects. 

 

  1. YOUTH: Promoting quality youth work.

 

The methodologies and tools that will be developed in CIRCL-E+ will be documented in 3 intellectual outputs: interactive book, didactic short films and E-learning platform. 

 

These intellectual outputs will train young people and youth workers in the participatory design of sustainable projects using Circular Economy. Instead of only designing and implementing a project using the techniques acquired, they will be able to apply them, in the future, with other people from their communities and also collaborate in new initiatives with the organisations involved. 

 

We will facilitate the access to these methodologies and tools in an easy and free way, so that any young person or youth worker can be beneficiary of a high quality course in an E-learning platform. We are also looking forward to increasing the capacities of people that are part of disadvantaged groups making their voices visible (women, immigrants, disabled, low self-esteem, unemployed, etc.), and in that way promoting diversity in our activities and therefore in society. 

 

In addition we are looking forward to providing these tools to the youth workers within and outside our organisations, as they play a multiplier role, transferring them to other young people.

 

Our goal is to be able to inspire youth active participation and engagement in the correct design of sustainable projects with a high commitment in the preservation of our planet. 

 

Some of the results CIRCL-E+ will bring are:

 

-Transfer tools and skills that will empower youth to develop projects.

-Increase leadership capacities.

-Regulate the power differences between all the participants, so all of them can be heard.

-Foster social entrepreneurship and social inclusion.

-Increase quality of their lives, facilitating their transition from youth to adulthood, in specially in their professional lives. 

 

  1. YOUTH: Promoting entrepreneurship education and social entrepreneurship among young people

 

The goal of CIRCL-E+ is to make young people and youth workers acquire new entrepreneurial skills based on circular economy and sustainability through the new methodologies and tools that will be developed in the project. This new knowledge, will enable them to use those competencies for their lives and ethical entrepreneurship, as it is based on three main principles:

 

  1. Building Community
  2. Personal Growth
  3. Service to the Earth

 

The CIRCL-E+ brings together the best practices in entrepreneurship, circular economy and sustainability for youth that can be used in any field. The participants coming from Poland Spain and Romania, will put their ideas into practice in order to help them to develop new social or business projects under sustainability and 

circular economy models. In this way, it is expected that the Project contributes to acquire specific capacities needed in their entrepreneurial paths, for example:

 

-Improve their knowledge and skills in creating sustainable projects

-Improve interpersonal relationships

-Learn to work in teams

-Increase problem-solving and decision-making abilities

-Job readiness

-Innovation

-Acquire public speaking and leadership skills

-Enhance social psychological development (motivation, self-empowerment, self-esteem)

 

 

Our industrial economy has hardly moved beyond one fundamental characteristic established in the early days of industrialization: a linear model of resource consumption that follows a take-make-dispose pattern.

 

Now-a-days young people think the faster they replace their gadgets the better – not only their phones, but most items they consume.

 

This leads to a staggering inefficiency in the way we manage the Earth’s resources, with increased pollution, loss of ecosystems and substantial losses of value with each product disposed.

 

Companies harvest and extract materials, use them to manufacture a product, and sell the product to a consumer, who then discards it when it no longer serves its purpose. According to the World Economic Forum, in their report Towards the Circular Economy in terms of volume, some 65 billion tonnes of raw materials entered the economic system in 2010, and this figure is expected to grow to around 82 billion tonnes in 2020.

 

Recently, many companies have also begun to notice that this linear system increases their exposure to risks—most notably higher resource prices and supply disruptions. McKinsey Global Institute, in their report Resource Revolution: Meeting the World’s Energy, Materials, Food, and Water Needs states that price volatility levels for metals, food and non-food agricultural output in the first decade of the 21st century were higher than in any single decade in the 20th century. If no action is taken, high prices and volatility will likely be here to stay if growth is robust, populations grow and urbanize, and resource extraction costs continue to rise. With three billion new middle-class consumers expected to enter the market by 2030, price signals may not be strong or extensive enough to turn the situation around fast enough to meet this growth requirement.

 

There is an urgent need to tackle the environmental problems, as well as the problems caused by a linear model, through the implementation of a circular economy.  In the circular economy action plan of the European Commission, a circular economy is explained as an economy ‘where the value of products, materials and resources is maintained in the economy for as long as possible, and the generation of waste minimised’.

The European Commission states in a communication To the European Parliament, The Council, The European Economic and Social Committee and The Committee Of The Regions “The transition to a circular economy is a tremendous opportunity to transform our economy and make it more sustainable, contribute 

to climate goals and the preservation of the world’s resources, create local jobs and generate competitive advantages for Europe in a world that is undergoing profound changes. The importance of the circular economy to European industry was recently highlighted in the renewed EU industrial policy strategy. The transition to a circular economy will also help to meet the objectives of the 2030 Agenda for Sustainable Development”.

It is clear there is a high neccessity from European Countries to start this transition as soon as possible, the global warming caused by an unefficient management of the sources and waste is affecting more and more our nature, species, etc. Although the European Commission is allocating efforts in Circular Economy, there is still a high lack of knowledge about how to implement this new model in the organisations or projects. Many people are still defining new projects, bussiness and organisations, considering the linear model.

 

For this reason, our strategic partnership composed by Medeina Foundation, Permacultura Cantabria and ASSO has decided to carry out the project “Join the CIRCLe with Erasmus + (CIRCL-E+)”. The main aim of the project is to empower youth workers and young people with tools for the creation of circular and sustainable projects as we are sure they are the key to accelerate this transition, as potential drivers for change. The objectives of the project are:

 

 

  • To transfer the best practices carried out in our countries and our organisations regarding circular economy

 

We will visit Poland, Spain and (partner country) to widen our panorama of the initiatives and best practices carried out by our partners and in their countries in the fields related to the 7 key elements of circular economy. 

 

  • To develop new tools and methodologies for the creation of circular and sustainable projects

 

After the transfer of best practices, we will be able to create new tools and methods, as well as intellectual outputs: book, didactic short films and E-learning platform for youth workers and young people.

 

 

  • To empower youth workers and young people with new tools and methodologies for the creation of circular and sustainable projects

 

Through a strong and effective dissemination campaign we are looking forward to providing these intellectual outputs in regional, national, European and international levels, increasing the awareness in youth communities of the importance of implementing circular models in their projects for the preservation of our planet. 

 

 

In order to reach the project’s objectives (PO), their specific goals (G) have been defined as well as the expected Results (R):

 

PO1 To transfer the best practices carried out in our countries and our organisations regarding circular economy

 

G1 To exchange the best practices and techniques carried out by Medeina Foundation, Permacultura Cantabria and ASSO in circular economy, sustainability and entrepreneurship.  

 

R1 There will be 3 participatory visits, one in each country, where partners will transfer their best practices and tools related to the 7 key elements of circular economy in which they are experts.

 

G2 To deepen into initiatives and best practices in circular economy, sustainability and entrepreneurship done in Poland, Spain and Romania.

 

R2 During the participatory visits we will carry out round tables with important organisations to know what it has been done in these countries.  

 

PO2. To develop new tools and methodologies for the creation of circular and sustainable projects

 

G3 To create evaluate and validate new teaching tools and methodologies so that youth workers and young participants can develop projects using circular economy and sustainability 

 

R3.1 Intellectual Output 1: interactive book documenting new teaching tools and methods

 

R3.2 A participatory visit in Spain where the book, methodologies and tools will be evaluated

 

R3.3 Intellectual Output 2: didactic short films about new methodologies and tools.

 

R3.4 Intellectual Output 3: E-learning platform to provide them a high quality and free course 

 

 

PO3. To empower youth workers and young people with new tools and methodologies for the creation of circular and sustainable projects

 

G4 To make youth workers and young participants apply new knowledge and competences into practice in their organisations and communities.

 

R4. Internal workshops provided by the participants who attended the participatory visit in Spain, to transfer the new tools, methodologies and intellectual outputs.

 

G5. To increase the awareness of the importance of the development of new sustainable projects in the youth and entrepreneurship communities using circular economy.

 

R5.1 A project dissemination campaign at local/regional/national and international level (details stated in section “Dissemination”). 

R5.2 Each partner will carry out a multiplier event in their country to disseminate the intellectual outputs. 

 

It is expected this project generates the following outcomes:

 

YOUTH WORKERS AND YOUNG PEOPLE WHO PARTICIPATE IN THE PROJECT:

 

Improve their skills in circular economy entrepreneurship and creating sustainable projects, especially for the integration and inclusion of young people with fewer opportunities.  

Get more resources by applying the new tools and methodologies, especially increasing their abilities to innovate and implement social initiatives.

Increase the ability to manage integration processes.

Increase the level of awareness about importance of circular economy for the preservation of our planet.

Increase their capacity of collective intelligence, participative leadership, group processes and creative process. 

Increase their motivation, self-esteem and self-empowerment

Reinforce their capacity in defining new Erasmus+ projects in collaboration.

 

OUTCOMES OF OUR STRATEGIC PARTNERSHIP AS A TEAM:

 

Each organisation will add Circular Economy as part of their cornerstones 

Deepen their knowledge in sustainability

Reinforce their knowledge in entrepreneurship

Become reference organisations in circular economy in their respective countries

Improve their capacities to promote initiatives and projects for the preservation of our planet

Improve their capacities to raise awareness about the importance of the Circular Economy

Establish healthy and long-term relationships among members of different organisations.

Know the possibilities of collaboration offered by the Erasmus +.

Share ideas about future sustainable projects to be developed in collaboration with our partners.

Lifelong Learning: Increase capacities, skills, knowledge and motivation of our staff. 

 

Medeina Foundation

Acquire knowledge for the development of E-learning platforms and online courses

Acquire and implement knowledge regarding the Key Elements in Circular Economy they have not worked yet in.

 

Permacultura Cantabria

Incorporate new sustainable technologies in their daily work

Acquire new skills for the integration of innovative ICTs to create awareness in dissemination campaigns

Acquire and implement knowledge regarding the Key Elements in Circular Economy they have not worked yet in. 

 

ASSO

Acquire knowledge in research, and all the phases for writing a book

Acquire capacity in innovation and creation of new tools and methodologies

Acquire and implement knowledge regarding the Key Elements in Circular Economy they have not worked yet in. 

 

Circular Economy represents a great opportunity for Poland, Spain, Rumania and for Europe. It improves the use of resources and brings added value to businesses, organisations and NGOs encompassing, at the same time, environmental sustainability, the fight against climate change and socio-economic well-being for present and future generations. 

 

The Circular Economy has begun to be introduced in the current economic and environmental policy of the European Commission, particularly through the EU Action Plan for the Circular Economy presented by the European Commission to the European Parliament in December 2015. The plan defines a mandate based on the integration of a change in the economic paradigm of the EU that includes collaboration and government commitment at national, regional and local levels, with the contribution of all stakeholders. 

 

However, this is still a new topic with a lot of effort and work to be done. Most of people do not know yet what circular economy is and its importance. We carried out an investigation (Annex “Analysis of Project Management Methodologies”) between the most relevant methodologies in project definition and management that can be used to entrepreneur: 

 

Waterfall Project Management

Critical Path Method (CPM)

Critical Chain Project Management (CCPM)

Agile Project Management

Scrum

Kanban

Extreme Programming (EP)

Rapid Applications Development (RAD)

Packaged Enabled Reengineering (PER)

PRINCE2

Six Sigma

Outcome Mapping

Project Management Institute (PMI)

 

In this analysis we identified that none of them incorporates circular economy or sustainability. The project CIRCL-E+ is innovative as it goes ahead of actual project management methodologies. Now-a-days there is not a methodology that can be used for the development of sustainable projects under circular economy models. 

 

During this project, we will be able to use the best practices carried out by Medeina Foundation, Permacultura Cantabria and ASSO regarding sustainability, circular economy, the 7 key elements in circular economy and entrepreneurship to create new methodologies and tools to empower our target groups to develop sustainable projects fostering the transition of linear to circular models. These target groups are:

 

  • Young people: They are the most potential drivers for change. More young people are interested to change the world and they should be aware of the importance of circular economy and the correct management of the resources and not only to be part of a linear consumer or producer. 
  • Youth workers: The play a multiplier role and could transfer the new tools and methodologies to young people they work with. 

 

The transition to a Circular Economy is an advantage for the EU, in the sense that it increases its own competitiveness and sustainability, building a more resilient and adaptable economic system to the shortage of raw materials and energy resources, as well as anticipating financial volatility and fostering innovation, sustainability and efficiency, facts that will radically change the patterns of production and consumption. 

 

Circular Ecoonomy can create a substantial number of jobs, favor socio-economic growth at the local level and strengthen social cohesion and integration. At the same time, the new circular production and consumption model will limit and / or prevent environmental impact and irreversible damage to climate and biodiversity, reducing greenhouse gas emissions.

 

We are sure that using these new methodologies and tools in our organisations, will have an open innovation “coopetitive”(cooperative & competitive) approach, with the collaboration of our youth communities, leading to the results and impact stated in sections “Impact” and  “Project Description”. 

 

In addition, our organisations will become a reference in Circular Economy within our countries, making other organisations, young people and youth workers to implement this new model and join the circle. 

 

For the main activities of the project, each partner has the following tasks:

 

PREPARATORY PHASE

Participants Selection: The entities involved will prepare a call of participants in which each organisation will select the final group of participants. Each entity will carry out the following tasks:

Participants Selection

Preparation and dissemination of a Call of Participants

Call of Participants Assistance

Selection of Participants

Results Notification

 

In this phase, the organisations involved will do different practical arrangements to ensure a pleasant and safe travel and stay to the destinations where the transnational activities are taking place. Each organisation will be responsible of the following tasks in their countries:

 

Book Transportation tickets

Issue Travel insurance and European Health Insurance Cards

Linguistic Preparation

Issue Europass Language Passport

Pedagogical Preparation

Preparatory Meetings

Supporting

 

Each entity will play the role as hosting organisation in the following transnational activities:

1st and 2nd Transnational Meeting: Permacultura Cantabria

1st Participatory Visit: Medeina Foundation

2nd Participatory Visit:  ASSO

3rd Participatory Visit: Permacultura Cantabria

 

The hosting organisation will be responsible of the following tasks:

 

Arrange participants’ accommodation

Arrange Kitchen Service

Risk Prevention Preparation (Safety and Protection Measures)

Preparation of Participants

Transportation Management

 

 

KNOWLEDGE AND SKILLS ACQUISITION PHASE

 

Medeina Foundation and ASSO will transfer their best practices regarding entrepreneurship, sustainability, circular economy and its key elements in a 3-day participatory visit in Poland and Romania.

 

With these best practices the new methodologies and tools for creating sustainable projects will be made. Permacultura Cantabria will provide a 7-day participatory visit in Spain, transferring this methodology to the young participants selected in the previous phase. They will be responsible of:

 

Organizing the Evaluation of the interactive book

Issue Youthpass and Certificates

 

CREATION OF INTELLECTUAL PRODUCTS PHASE

 

Interactive Book: The 3 partners will create an interactive book regarding the new tools and methodologies created. Permacultura Cantabria will be the leading partner in the e-book writing, editing and presenting, being Julia Ramos the person in charge of compiling and checking writing proposals from the rest of participants, to create a definitive text. They will carry out, as well, the bibliographic searches.

 

Didactic Short Films: Medeina Foundation will coordinate the production of the didactic short films, but ASSO and Permacultura Cantabria will also participate. These short films will present how, these new tools and methodologies facilitate the creation of sustainable projects, helping young people to start an entrepreneurship path. In addition, this video will be useful to youth workers so they can also acquire this new knowledge and apply it together with their learners. This activity will include the following tasks:

Pre-production

Production

Translation and subtitling

Postproduction

 

E-learning Platform: All the entities will create the E-learning platform in a collaborative manner under the leadership of ASSO, defining the layout, content, validation, testing, etc. Each organisation will be responsible for translating the platform into its native language.

 

DISSEMINATION CAMPAIGN

 

Each organisation will have one Youth worker dissemination campaign coordinator. They will be in charge of coordinating the team and activities to fulfil what is planned in section “Dissemination” during the 3 stages of the campaign:

Dissemination before the creation of intellectual outputs

Dissemination after the creation of intellectual outputs

Dissemination of the project results 

 

Each organisation will be in charge of carrying out an internal workshop in which the youth workers and young participants who attended the participatory visit in Spain can apply and transfer the knowledge acquired. Permacultura Cantabria will provide supporting and mentoring to the participants who attended the participatory visit in Spain (if needed). In addition Permacultura Cantabria and the project coordinator of each entity will evaluate jointly the workshops, the performance of the participants who attended the participatory visit in Spain, the knowledge acquired by these new young learners, etc.

 

MANAGEMENT AND QUALITY CONTROL

 

Medeina Foundation, as the project leader, will be in charge of managing the project as a whole.  In addition they will carry evaluations of the work plan, performance, quality, outcomes, etc. All organisations will be in charge of the following sctivities supervised by Medeina Foundation:

Project Management

Budget Management

Evaluation

Preparation of Interim and Final Report

Quality Control

 

We will carry 2 transnational meetings which will be held by the project coordinators and dissemination coordinators (profiles stated in Participating Organisations).

 

Annex Project Details can be seen the task distribution between the organisations involved, as well as the leader organisation and the task coordinator. 

 

Preparatory Phase:

Once the project is approved, we will notify our partners and we will start coordinating the project. We will send an internal agreement to our partners, that will include a working plan, the task distribution, responsibilities of each party, deadlines, indicators for each outcome and all the necessary documentation for reporting.  

We will start our monitoring activities and dissemination campaign and will do the activities stated in sections “Project Management” and “Dissemination”.

We will start looking and selecting participants according to the process defined in section “Participants”

 

During the project, we will carry out the following transnational activities, in which the entity from the country the activity takes place will be responsible of the preparation activities:

 

1st  and 2nd Transnational Meeting in Spain: Permacultura Cantabria

1st Participatory Visit in Poland: Medeina Foundation

2nd Participatory Visit in Romania: ASSO

3rd Participatory Visit in Spain: Permacultura Cantabria

 

Preparation activities for transnational activities:

 

Each organisation will be in charge of the following tasks:

 

Transportation tickets: Each organisation will book all the participants tickets to arrive to the destination.

Insurance: Each organisation will issue a travel insurance for each participant and will ask the participants to issue the European Health Insurance Cards

 

Linguistic Preparation: As speaking English is one of the requirements the participants must comply, each organisation will support them to issue the Europass Language Passport. In this way, we will be able to analyse their English level in order to see if someone needs additional English assistance before the participatory visit in Spain. Each organisation will be responsible to provide English Classes or/and tools for those who require to increase their level before their travel. It is mandatory the intellectual outputs’ developers have a good English level. 

 

Pedagogical Preparation: We will carry out the following activities:

Preparation regarding the project: We will send an info pack that includes a project summary and programme to each organisation. A meeting in person will be held, so the youth worker project coordinator from each organisation can explain the participants all the details regarding the project, intellectual outputs, learning activities, etc.

Preparatory Meetings- The youth worker project coordinator in each organisation will arrange all the necessary meetings with the participants in order to prepare all the tasks of the project.

 

The entity where the activity is taking place, as the hosting organisation, will be responsible of the following tasks:

 

Supporting: The hosting organisation will provide the participants infopacks (Transportation, Country’s Information, etc.) as well as the main information of the activity. This person will answer all the participants’ questions and will support them in everything they might need for going to the destination country (Poland, Romania, Spain).  

 

Arrange participants’ accommodation: The hosting organisation will look and book the accommodation. This place must have installations that facilitate the mobility of people with special needs, etc.

 

Kitchen Service: The hosting organisation will be in charge of organizing breakfast, lunch and dinner according to their needs. Before the participants’ arrival, they will ask their special needs (vegetarian, vegan, etc.) and food allergies.  

 

Safety and Protection Measures: The hosting organisation will establish safety measures in order to avoid any accidents:

Forbid the consumption of substances that alter behaviour or perception

Have an open space for smokers

Have a first aid box and a 24 hours day vehicle in case an emergency transfer is necessary

 

Have personnel with experience in first aid

Define an evacuation program and provide it to the participants upon their arrival

Show areas or elements that could be dangerous (if any), as well as the exits of the installations

Avoiding high-risk activities or exposure to hazardous locations or environments that may affect participants’ health;

Ask participants before their arrival to provide information regarding their healthy issues as well as the phone number of a contact person in case of emergency. This information will be given to all the trainers, as well as the hostel staff.

 

Transportation Management: Before arriving to the country, the hosting organisation will provide the organisations an Infopack that includes the best options to arrive to the country and venue place. 

 

 

We will carry out the following activities:

 

-PROJECT MANAGEMENT:

  

To ensure the proper conduct of the project activities, we will be responsible for:

 

Monitoring that results are met based on the timeline and deadlines established on the working plan.

Organizing and participating in necessary meetings and carrying out all necessary communication between partners

Producing and submitting the relevant documents, material and appropriate reports to the National Agency.

 

TIME AND BUDGET MANAGEMENT: The necessary management will be made, so that the activities are carried out in the established times and budget. The attached timeline will be used. For more information see the “Time Management and Budget” section.

 

QUALITY MANAGEMENT: Strict quality management will be carried out in order to ensure the obtaining of intellectual products (interactive book, films and E-learning platform) under high quality criteria. For more information, please refer to the “Project Quality” question.

 

-COMMUNICATION MANAGEMENT AND ADMINISTRATION INFRASTRUCTURE

 

At the start of the project, an Agreement will be established. Different procedures and tools will be implemented to perform fast and effective communication in the project. To assure a continuous chain of up-to-date communications between partners on the project’s progress and status, we will design and arrange project coordination meetings / telephone conferences.

 

Furthermore, the preparation, organisation, meeting minutes and follow-up of all scheduled project meetings will be considered part of the management and coordination activities.

 

For the correct administration of the documentation and having reports with the same structure we will be responsible for:

– maintain a document repository for incremental reporting

– provide templates for the reporting instances to all concerned participants.

– All the information regarding the Time and Budget Management will be uploaded to Google Drive, so that the rest of the partners can add comments or suggest new tasks

 

Medeina Foundation with an active participation of the rest of the members. Monika Sobanska will be responsible for the correct execution of the project. She will be in charge of the budget and time management. She will assure all of the tasks have been being performed properly in order to comply with the deadlines established.

 

-DISSEMINATION CAMPAIGN

 

We will carry out a dissemination campaign according to the details mentioned in section “Dissemination”

 

-MANAGEMENT OF THE ENTITIES AND PEOPLE INVOLVED IN THE PROJECT: The people and experts who make up this work team are the essence of the project and their total commitment enables their skills to be used for the benefit of the project. The coordinator of each participating entity will be responsible for managing the correct performance of its team. In addition, Medeina Foundation, as project leader, will manage and provide support to all project coordinators and dissemination of all participating entities.

 

-RISK MANAGEMENT: The management of all mechanisms will be implemented to avoid the risks identified in the “risks” question.

-SMALL SCALE LEARNING/TEACHING/TRAINING MATERIALS, TOOLS, APPROACHES ETC:

 

We will develop all the necessary materials for the following tasks:

Linguistic Preparation

Pedagogical Preparation

Supporting

Preparation of Participants

Best Practices Presentation in the Participatory visits.

Internal Workshops

 

There will be transnational meetings (that last 2 days each), attended by two youth worker coordinators from Medeina Foundation, Permacultura Cantabria and ASSO:

 

One coordinator is responsible of the management tasks such as logistics, accommodation, budget and quality control, etc. The other coordinator is mainly responsible for implementing an effective dissemination campaign. Both coordinators play an important role for the correct implementation of the project and its transnational activities, as well as having a higher impact of the project due to a strong dissemination campaign. 

 

For this reason we consider both coordinators have to attend the transnational meetings to discuss ideas, issues, tasks, etc. If both of them participate we can make the project go forward in an effective way. The transnational meetings will be held according to the following plan:

 

1st Transnational meeting

 

A kick off meeting will be held in Spain during September 2018. The organisations involved will review the project proposal evaluation, working plan, task distribution and deadlines assigned to each participant, in order to make the necessary adjustments. Also the budget approved of each partner will be explained. This meeting will make the project and the preparation phase start officially. They will also discuss the Participants Selection Process. In addition, the organisations will be able to know the venue place where the 3rd Participatory Visit will be provided. 

 

 

2nd Transnational meeting

 

By the beginning of July 2021 we will held a transnational meeting in Spain which objective is to perform the final evaluation. To do so, the following topics will be reviewed: Project Phases’ Performance, objectives achieved and results obtained, issues encountered and the solutions found, the level of satisfaction and learning achieved by the participants that reflect their individual assessments, etc. We are doing this meeting 2 months before the end of the project, because it will help us to ensure a correct project closure.  We will identify collaborative opportunities and the development of new sustainable projects in the near future.

 

Extra Intermedial meeting:

 

This meeting will be held by Skype after the participants’ return from the 3rd Participatory Visit held in Spain. The purpose of this meeting is to carry out an intermediate evaluation of the Knowledge and Skills Acquisition Phase and the creation of the interactive book. Also activities such as dissemination, preparation, reports’ preparation, budget available, etc. will be discussed. As a summary, we will compile a SWOT matrix, detailing the strengths, weaknesses, opportunities and threats, at this stage of the project. The SWOT analysis will be particularly useful in adjusting the dissemination strategy, involving new stakeholders that are a key to the project. The information obtained during the meeting will be also used to ascertain the preliminary results of the project, which will be shown to th

 

For the CIRCL-E+ project, a series of indicators have been defined for the efficient monitoring of activities, which will be reviewed, every 15 days, by the project coordinators of each entity, during the Skype meetings (see “Communication” question). Monika Sobanska , as project leader, will review all of them. These indicators will be hosted in Google Drive so all the entities involved can access to them. The most important indicators are shown below:

 

PREPARATORY PHASE

Selection of participants 

Number of calls made (1 call)

Number of dissemination campaigns of the call (1 per entity)

Number of participants selected (6 per each entity)

Measuring mechanisms

Call document

Publication Report of the call

CVs of the selected candidates

 

PREPARATORY ACTIVITIES FOR TRANSNATIONAL ACTIVITIES

Number of booked transport tickets:

-Participatory Visits: tickets that cover the entire transportation from their country, to each participatory visit (round trip) for 2 persons per entity.

-Participatory Visit in Spain: tickets covering the entire transfer from their country to Spain (return trip) for 10 persons per entity.   

-Transnational Meetings: tickets covering the entire transport from their country to each meeting (return trip) for 2 persons per entity.

Measuring mechanisms

Transportation Tickets.

 

Participants’ Accommodation

Participatory visits: accommodation of 2 people per entity, per participatory visit   

Participatory Visit to Spain: accommodation of 4 people per entity   

Transnational Meetings: accommodation of 2 persons per entity, for each meeting

 

Measuring mechanisms

Hotel reservation

 

European Health Insurance Cards issued (100% of participants travelling to transnational activities)

% of Europass Language Passports (100% of participants travelling to transnational activities)

Number of pedagogical and linguistic preparations (1 per entity)

% of food special needs and emergency contacts requested (100% of participants)

 

KNOWLEDGE AND SKILLS ACQUISITION PHASE 

-Participatory visits in Spain

Number of participatory visits carried out (3:1 in Poland, in Romania, 1 in Spain)

% of activities planned in the agenda (100% of the agenda)

Number of participation certificates issued (1 for each participant)

Number of evaluations carried out by the participants in each activity (1 per participant)

Measuring mechanisms:

-Evaluations carried out

-List of attendance

 

CREATION OF INTELLECTUAL OUTPUTS PHASE

 

Intellectual Output 1: interactive book

Progression in the writing of the e-book, in relation to the index sections (the progression will be measured as a percentage). 

Contribution of each organisation to the content of the e-book (% in relation to the final content).

-Number of book evaluations conducted during the participatory visit in Spain (1 per participant)

-% of content completed and verified (100%)

% of corrections made according to the tests (100%)

Number of the book contents’ translations (3: Polish, Spanish, Romanian)

Number of layouts made of the book (1 for each language + English)

 

Measuring mechanisms:

Book versions to assess content development

Comments made by each entity

Evaluations by experts

Final version of the book

Translated versions of the book

Book layout

 

Intellectual Output 2: didactic short films

-Number of didactic short films produced and subtitled (at least 15)

Number of recordings made (at least, 1 per short)

Number of short films made (15)

% of short films translated (100% of the short films made)

% of short films subtitled (100% of the short films made)

% of short films produced (100% of short films produced)

% of short films edited (100% of short films made)

 

Measuring mechanisms:

Recordings made

Written translations

Final versions of the educational short films

 

Intellectual Output 3: E-learning Platform

% of front-end and back-end modules developed (100%)

% of defined teaching units (100%)

% of translated content (100%)

%  of the platform design 100%)

Number of translations made (1 to Polish, 1 to Spanish, 1 to Romanian)

% of tests performed (load, usability, etc.) (100%)

 

Measuring mechanisms:

Platform Layout

Meetings to present the progress of the platform

Documentation with the platform content and its translations

Test reports

 

DISSEMINATION PHASE (See indicators in the “Dissemination” section)

 

OVERALL PROJECT MANAGEMENT AND IMPLEMENTATION

 

Qualitative Indicators: The project progress in coherence with the planned timeframe and budget and each partner fulfills their responsibilities and tasks accurately and in time to achieve the objectives.

 

Quantitative indicators:

Number of interim reports: 1

Budget spending VS Budget estimated: less than 8%

Measuring Mechanisms: performance accounting, forecast and early warning and observation, interim and final report.

 

In order to ensure that the specific goals of the project (G1, G2, etc.) are met, a series of results (R1, R2., etc.) and specific indicators for each objective have been established. The most relevant are:

 

G1 TO EXCHANGE THE BEST PRACTICES AND TECHNIQUES CARRIED OUT BY MEDEINA FOUNDATION, PERMACULTURA CANTABRIA AND ASSO IN CIRCULAR ECONOMY, SUSTAINABILITY AND ENTREPRENEURSHIP.  

 

R1.1 There will be 3 participatory visits, one in each country, where partners will transfer their best practices and tools related to the 7 key elements of circular economy in which they are experts.

Indicators

The participants positively value the best practices acquired (80% satisfaction)

List of attendance (2 persons per organisation)

Presentations of best practices will be distributed among the partners. No. of presentations (1 presentation per entity)

The generated material will be distributed to the partners. % of distributed material (100%)

 

 

G2 TO DEEPEN INTO INITIATIVES AND BEST PRACTICES IN CIRCULAR ECONOMY, SUSTAINABILITY AND ENTREPRENEURSHIP DONE IN POLAND, SPAIN AND ROMANIA.

 

R2 During the participatory visits we will carry out round tables with important organisations to know what it has been done in these countries.  

Indicators:

The participants and organisations who participate in the round tables positively value the best practices acquired (80% satisfaction)

All the generated material will be distributed to the partners. % of distributed material (100%)

 

 

G3 TO CREATE EVALUATE AND VALIDATE NEW TEACHING TOOLS AND METHODOLOGIES SO THAT YOUTH WORKERS AND YOUNG PARTICIPANTS CAN DEVELOP PROJECTS USING CIRCULAR ECONOMY AND SUSTAINABILITY 

 

R3.1 Intellectual Output 1: interactive book documenting new teaching tools and methods

 

A special care will be taken about the interactive book contents, establishing a person who coordinates its writing and the layout, so that the text and the final aspect is coherent, pedagogic, interactive and attractive. To ensure a good quality in the translation, bilingual technicians from each organisation will be in charge of translating the guide and the teaching unit.

Indicators: 

Positive feedback from youth workers, young people and target audiences when they get to know the e-book, via social networks (80% of satisfaction).

No. of young people and youth workers who read the book (at least 3000)

 

R3.2 A 7-day participatory visit in Spain where the book, methodologies and tools will be evaluated.

The participants positively value the new methodology, tools and book (80% of the comments are positive). 

 

R3.3 Intellectual Output 2: didactic short films about new methodologies and tools.

 

The didactic short films will be evaluated through the feedback and comments made by the audience. A survey will be also conducted among other youth workers and young people in each of the organisations. In addition, the films will be published in the partners’ website, which link will be disseminated through the social networks. 

Indicators: 

Young people, youth workers and audience positively value the video (80% satisfaction)

Number of young people and youth workers who visualize the short films (at least 3000)

 

R3.4 Intellectual Output 3: E-learning platform to provide them a high quality and free course 

We will consider the international standard for e-learning programmes “Open ECBCheck”, which contains a set of quality criteria for evaluating the design, development, management, implementation and evaluation of an e-learning programme, as well as the quality of educational material, methodology, media and technology.

Indicators

Number of platforms made (1 platform)

Number of youth workers and young people accessing to these tools (at least 3000)

Platform rated positively (80% satisfaction)

 

G4 TO MAKE YOUTH WORKERS AND YOUNG PARTICIPANTS APPLY NEW KNOWLEDGE AND COMPETENCES INTO PRACTICE IN THEIR ORGANISATIONS AND COMMUNITIES.

 

G4 TO TRANSFER THE NEW METHODOLOGIES AND TOOLS TO YOUNG PEOPLE OF OUR STRATEGIC PARTNERSHIP

 

R4. Internal workshops provided by the participants who attended the participatory visit in Spain, to transfer the new tools, methodologies and intellectual outputs.

Indicators:

No. internal workshops done (1 for each organisation)

No. of projects done by young participants and trainers (at least 1 for each entity)

 

G5. TO INCREASE THE AWARENESS OF THE IMPORTANCE OF THE DEVELOPMENT OF NEW SUSTAINABLE PROJECTS IN THE YOUTH AND ENTREPRENEURSHIP COMMUNITIES USING CIRCULAR ECONOMY.

 

G6. TO INCREASE THE AWARENESS OF THE IMPORTANCE OF THE DEVELOPMENT OF NEW SUSTAINABLE PROJECTS IN THE YOUTH AND ENTREPRENEURSHIP COMMUNITIES.

R5.1 A project dissemination campaign at local/regional/national and international level (indicators stated in section “Dissemination”). 

R5.2 Each partner will carry out a multiplier event in their country to disseminate the intellectual outputs. 

Celebration of one conference per country

The target audience positively value the conference (80% satisfaction)

 

In order to achieve the results and meet all the objectives and goals of the project, we will have a

participative and flexible methodology so the entities involved feel comfortable and facilitate teamwork activities. The methodology is divided into the following Phases (attached timetable): 

 

PREPARATORY PHASE

 

The organisations involved will select the Group 3 of youth workers and young people who will attend the participatory visit in Spain.

Activities:

Participants Selection

Preparation of a Call of Participants

Call of Participants Dissemination

Call of Participants Assistance

Selection of Participants

Results Notification

 

This phase contemplates all the necessary activities to ensure a pleasant and safe travel and stay to the destinations where the transnational activities are taking place:

1st and 2nd Transnational Meetings: Spain

1st Participatory Visit: Poland

2nd Participatory Visit: Romania

3rd Participatory Visit: Spain

 

Activities:

 

Preparation of agreements and signing

Preparation activities for transnational activities

Book Transportation tickets

Issue Travel ins

urance and European Health Insurance Cards

Linguistic Preparation

Issue Europass Language Passport

Pedagogical Preparation

Preparatory Meetings

Supporting

Arrange participants’ accommodation

Arrange Kitchen Service

Risk Prevention Preparation (Safety and Protection Measures)

Preparation of Participants

Transportation Management

 

KNOWLEDGE AND SKILLS ACQUISITION PHASE

 

The main strengths and experience from each organisation that complement our strategic partnership is the key for the success of our project. Our successful actions and initiatives in the last years are valuable experiences that contribute positively in this project.

During this phase, Medeina Foundation, Permacultura Cantabria and ASSO will transfer their best practices regarding circular economy, experience in the 7 key elements and entrepreneurship through participatory visits. These best practices will be the input to create new methodologies and tools for the creation of sustainable projects under circular economy models. This new methodologies and tools will be transferred and evaluated in Spain.

Activities:

1st Participatory Visit: Poland

2nd Participatory Visit: Romania

3rd Participatory Visit: Spain

Evaluation

Issue Youthpass and Certificates

 

CREATION OF INTELLECTUAL OUTPUTS PHASE

Interactive Book: The 3 partners will create an interactive book regarding the methodologies and tools developed. Permacultura Cantabria will be the leading partner in the book writing, editing and presenting, being Julia Ramos the person in charge of compiling and checking writing proposals from the rest of participants, to create a definitive text. They will carry out, as well, the bibliographic searches.

Activities:

Investigation

Writing

Interactive Layout

Test and evaluation

Corrections

Translation

 

Didactic short films: Medeina Foundation will coordinate the production of the didactic short films. The films will present how to use the new methodologies and tools to design a project in a sustainable and successful way.

 

Activities:

Pre-production

Production

Translation and subtitling

Postproduction

 

E-learning platform: An E-learning platform will be developed under the leadership of ASSO, in which the book and didactic short films will be available, with a free online course for young people and youth workers.

Activities:

Definition of the course contents, structure and sequencing of teaching units

Definition of the pedagogical methodology

Structuring of teaching materials and contents

Translation

Platform development

Launch of the platform

 

DISSEMINATION PHASE

 

The dissemination phase will be carried out by the dissemination coordinators which is divided into 3 stages (tasks’ details in section “Dissemination”).  

 

Dissemination before the creation of intellectual outputs

Dissemination after the creation of intellectual outputs

Dissemination of the project results

 

MANAGEMENT AND QUALITY CONTROL

 

Each entity will be in charge of the management of their own tasks and budgets, establishing all the necessary strategies, efforts, team, etc. to comply with the deadlines on time, manner and quality. Medeina Foundation will manage the project as a whole, supervising all partners’ activities. We will carry evaluations of the work plan, performance, quality, outcomes, etc.  We will have 1 transnational meeting as a kick off meeting and another by the end of the project for the final evaluation. An extra Intermedial meeting will be done by Skype at the end of the participatory visit in Spain as a middle evaluation of the project.

 

Activities:

 

Project and Budget Management

Evaluations

Preparation of Interim and Final Reports

Quality Control

Transnational Meetings

The interactive book will be between 70- 80 pages long and it will provide youth workers and young people:

 

-A practical approach to implementing circular economy and sustainable development goals (SDG´s) in any project or organisation.

-A simple way for transforming organisations towards circular economy.

-A roadmap for young entrepreneurs who wish to create innovative sustainable projects.

 

It will be comprised of 6 units:  

 

The Sustainability Challenge vs Sustainable Development

  • The Earth as a system & evolution of life.
  • The Anthropocene: global change.
  • The funnel metaphor: towards a sustainable society.

 

Systems Thinking for Circular Economy

  • From mechanistic to systemic worldviews: the emerging paradigm.
  • Understanding systems and their characteristics.
  • Applying systems´ thinking to real life and projects.

 

Sustainability Principles

  • Understanding how the laws of nature work. 
  • The 3 Environmental Sustainability Principles
  • Understanding Social Systems and Human Needs
  • The 5 Social Sustainability Principles

 

Framework for Strategic Sustainable Development

  • The FSSD: history, relevance, applications.
  • Systems Level: Becoming aware of the larger systems our organisations and projects are part of and its implications. 
  • Success Level: How do we define success for our projects and organisations taking into consideration planet, people and profit.
  • Strategic Guidelines Level: How do we make the best strategic decisions taking into account social, environmental and economic factors.
  • Actions: What are the most appropriate actions to implement for sustainability.
  • Tools: Other tools that can support our projects and organisations towards sustainability business models. 

 

ABCD Strategic Planning Method: Implementing Sustainability and Circular Economy

  • Planning with a backcasting approach using Sustainability Principles. 
  • A Step: Awareness. Evaluate and build awareness of the relevance of sustainability to your organisation. Develop a common language and understanding around sustainability. Create a compelling sustainability vision. 
  • B Step: Perform a baseline analysis of your project current reality, assets, stakeholder etc. to understand how they can help and hinder your organisation’s sustainability initiative.
  • C Step: Create creative solutions to guide your organisation towards a sustainable vision. 
  • D Step: Decide on priorities. What are the best and most strategic actions that our organisation needs to implement in order to achieve sustainability and return on investment? 
  • E Step: Build an action plan with strategic goals and resource allocation.

 

The Business Case of Sustainability

 

  • Sustainability vs Return on Investment. Successful Stories.
  • Future fit business: what, how, what for.
  • Communicating Sustainability. Sustainability Champions.
  • Circular economy to create organisations and projects value.

 

The final product of the output will be an interactive book in English, Polish, Spanish and Romanian.

 

The Interactive book will have the potential to change the way to learn and acquire information because of their interactivity and convenience. Although traditional picture books might include words, pictures, and graphics, this interactive book will include multimodal features such as sounds, animations, videos, etc. The benefits for engaging readers and differentiating instruction are immense. The interactive book is a good solution for catching young people’s and youth workers’ attention to read the whole book and motivating them to start a new successful sustainable project.

 

This will be a very practical tool for youth workers who want to know creative and innovative methodologies and tools for bringing sustainable project design and entrepreneurship to young people. 

 

The book will develop professionals skills of youth workers, improving the quality of their activities and trainings, from the point of view of inclusion, as well as the personal, entrepreneurial and social integrity of young learners. 

 

In addition, this interactive book will have easy and effective explanations so that young people can also acquire this new knowledge by themselves and can benefit directly from this intellectual output. This will be useful for young person around the world who is not mentored by a youth worker or organisation.

 

Regarding transferability, the book is intended for any youth worker or young person around the world interested in participatory project design. We expect the Spanish version could benefit, not only Spain but Latin American countries. This knowledge can also be used with other target groups than want to start a project.

 

DEVELOPMENT OF ACTIVITIES